Full-Time, Exempt

Location: Hybrid in Seattle, WA

Seattle Jobs Initiative is an organization deeply committed to and guided in its daily work by its mission. Bounded by a set of values, SJI drives toward its vision for the future through an identity statement that defines how it will accomplish its mission and vision. SJI supports people from under-invested communities to build careers. By creating equitable workforce systems and developing impactful partnerships, we address structural racism. As an Equal Opportunity Employer, SJI encourages people of all backgrounds to apply, including BIPOC, immigrants, refugees, women, LGBTQIA2S+, people with disabilities, and veterans. We recognize your unique qualities and the value you bring to our commitment to the communities we serve. Together we create and preserve inclusive and equitable environments.

Position Description

This position supports the Basic Food Employment & Training (BFET) program to include the implementation of program improvements, tracking data entry and ensuring consistency between Apricot and eJAS databases, entering and updating program component activities oneJAS system, monitoring case note entries into eJAS by navigators and/or case manager, ensuring timely reporting and billing submissions, tracking, and administering support services. Provides Community Based Organizations (CBOs) and social service agencies with BFET and support-service-related training and resources, and supports program data collection and reporting activities.

This position performs the following duties:

  • Monitor program enrollment to ensure eligible participants are enrolled in BFET in a timely manner, follow up on eligibility issues in partnership with CBOs and Department of Social & Health Services (DSHS). Review program data in order to communicate and enter BFET participant data in the eJAS system in compliance with contract guidelines and deadlines.
  • Provide ongoing follow-up on BFET ineligible or drop-off cases to ensure participants are enrolled in BFET as soon as eligible. Reconcile and update data entry in Apricot and eJAS for monthly BFET billing to ensure both systems reflect the same data.
  • Regularly communicate progress with participant case managers to ensure program activity data tracking points are entered in Apricot system timely in order to update (open/close) BFET components in eJAS system and to document BFET participants’ progress, support services, training, job placement, and job retention in eJAS.
  • Assist with annual BFET and CBO monitoring visits and perform case files review. Process all BFET eligibility and background checks in a timely fashion (within two business days from receipt). Monitoring case note entries into eJAS, ensuring entered in a timely manner and meets standard.
  • Ensure BFET policies and procedures comply with contract requirements, and communicate any changes to SJI and CBO staff to ensure their programs align with BFET contract requirements.
  • Track, review and process monthly support service invoices, update payment data in Apricot system and gift cards tracking log. Coordinate with the accounting team to ensure appropriate and accurate BFET invoicing that aligns with allowable activities. Approve eligible support service expenditures and deny ineligible expenditures for billing and rebilling. Point of contact for troubleshooting and technical assistance as related to support service invoicing.
Education and Qualifications
  • 2 to 5 years’ experience in BFET/eJAS administration, workforce development, or any equivalent combination of lived experience and education which provides the applicant: with the desired skills, knowledge, and ability required to perform the work.
  • Advanced skills in Microsoft Excel, Word, and Outlook. Accounting experience is a plus. Demonstrated relationship-building skills and focus on continuous process improvement. Experience working virtually (Zoom and Teams).
  • Ability to pull data from multiple sources and translate it. High attention to detail, strong organizational skills, and the ability to meet deadlines and coordinate multiple activities required.
  • Must have excellent communications skills (both oral and written) and diplomacy, be willing to ask questions and able to give and receive constructive feedback.
  • Must be able to critically think through and assess situations, work independently, and maintain a high degree of confidentiality, and be comfortable with sharing accounting and financial data with others.
  • Able to navigate around the multi-county area to provide client services and attend meetings.
Compensation and Benefits

Hire-in salary pay range $58,964 to $73,705, company paid employee medical, dental, vision, short and long term disability, life insurance, health, and dependent care flexible spending accounts, company partially subsidized parking and/or transit, PTO (Paid time off), personal holidays, and 401(k) with SJI match.

SJI employees are required to be fully vaccinated against COVID-19. If selected, you will be required to submit proof of vaccination prior to your start date. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs.